Categories, work types, and departments

Each event gets two orthogonal classifications plus an optional department attribution. The starting values are below; admins can customize them per-company at /admin/taxonomy (sidebar: Categories & depts).

Editing the lists

• Add — type a new value, click Add. Available immediately in every dropdown.
• Deactivate — hides from new entries; existing events keep showing it (no rewrite).
• Reactivate — re-enables a previously deactivated value.

To rename a value, add the new one and deactivate the old. Bulk-correct existing events from the team admin page if you need historical consistency. Changes affect My Day, /events/mine, reports, manager review, classification rules, and the AI auto-classifier — all read your current company list.

Category — what kind of work was it?

Fixed enum:

Category	Meaning	Example
analysis	Deep thinking, modeling, calculations	CFD simulations, financial modeling
design	Creating or editing deliverables	CAD drawings, slide decks, proposals
documentation	Writing docs, reports, wikis	Tech docs, SOPs, knowledge base
meeting	Scheduled or ad-hoc calls/meetings	Teams, Zoom, phone calls
communication	Email, chat, messaging	Outlook, Slack, Teams chat
admin	Internal operations	Expenses, HR, IT tickets, billing
research	Exploration without clear deliverable	Reading papers, competitor research
content	Marketing / content creation	Blog posts, social media, graphics
prospecting	Pre-sales, lead gen	Demos for prospects, outreach
pipeline	Active deal management	Proposals, scoping calls
training	Learning, courses, onboarding	Certifications, company training
off_time	Not actively working	PTO, sick leave, holidays
unclassified	Not yet categorized	Pending review

Work type — how does this affect billing?

Work type	Meaning
billable	Time the client pays for
internal	Internal work, not billable
revenue	Revenue-generating but not client-billable (e.g., commission work)
off	Off-time (vacation, holiday, sick)
training	Paid training time
unclassified	Not yet categorized

How they combine

A single event has one category and one work type. Examples:

• "Building a client slide deck" → category=design, work_type=billable
• "Team standup" → category=meeting, work_type=internal
• "Attending a conference" → category=training, work_type=training
• "Doctor's appointment" → category=off_time, work_type=off

Who decides these values

1. Admin rules (instant, deterministic) — patterns like "app=Outlook.exe → category=communication"
2. Past event lookup — if someone corrected chrome.exe / Gmail before, new events inherit
3. AI classification — Claude Haiku classifies when nothing else matches
4. You correcting on My events — always wins; propagates forward

Adding your own dimensions

OtiumWork's categories are fixed (changing the enum requires a schema change). For project-specific or team-specific labels that don't fit the enum, use tags — see Tags.