Last updated 2026-04-24

Getting started with OtiumWork

OtiumWork is an AI-native operations platform for modern teams — consulting firms, agencies, in-house ops teams, multi-entity holding companies, and SaaS finance teams. It replaces manual time tracking (Clockify, Harvest, etc.) by capturing your foreground window activity automatically and using AI to classify it into billable categories.

What gets captured

Active application name (e.g. chrome.exe, excel.exe)
Active window title (the text in the title bar)
Duration — in 5-minute flush buckets
Your idle state — so we don't log anything while you're away

Explicitly not captured: screenshots, keystrokes, clipboard, file contents, camera, microphone, URLs beyond what's in the title bar, emails, chat contents.

The two sides of OtiumWork

Desktop client — a small Windows tray app that captures the above and sends it to your company's OtiumWork server every 5 minutes.
Web app — where you review + correct your events, see reports, track projects, and manage your team.

First steps

Install the desktop client. Takes ~2 minutes.
Open My Day and tap a project tile to start a focus session — everything captured rolls up under that project until you switch tiles.
Visit My events in the sidebar at the end of your first day — review what was captured, link events to projects, correct any misclassifications.
Managers + admins: set up Clients and Projects so billable work gets attributed.

Who sees what

Employees: your own captured events (no one else's), your own timesheet, projects you're on, your own Clockify history.
Managers: everything above + events/reports for your direct reports + the team-aggregate view.
Admins: everything company-wide. Plus settings, billing, AI budget, client management.

Privacy + transparency

Every event we captured on your machine shows up on My events, editable. You can pause tracking at any time from the system tray icon (right-click → Pause 30 min / 1 hour / 4 hours). Tracking never resumes on its own — you decide.